Privacy Policy

Quares Residential Agency attaches the utmost importance to respecting your privacy and is concerned about how your personal data is processed. Our company makes every effort to ensure compliance with data protection legislation, particularly the General Data Protection Regulation (Regulation 2016/679 of 27 April 2016 on the protection of natural persons concerning the processing of personal data and the free movement of such data).

This Privacy Policy is intended to transparently inform you about the data we process, the purposes for which it is processed, how we use it, and the rights you have regarding the processing of this personal data.

Please read this privacy policy carefully. If you have any questions, do not hesitate to contact us at: privacy@emeria.be. Note that we may periodically update the privacy policy to comply with new legal requirements.

Who processes your personal data? Quares Residential Agency is responsible for processing your personal data.

Quares Residential Agency
Museumstraat 50
2000 Antwerp
Belgium
Company number: BE0864379371

Quares Residential Agency has appointed a Privacy Responsible, whom you can contact regarding your data protection concerns at:

By mail:
Quares Residential Agency
Museumstraat 50
2000 Antwerp
Belgium

By email: privacy@emeria.be

What personal data is processed? We collect various personal data, including:

• Identification data: name, surname, marital status, date of birth, nationality, postal address, landline, mobile phone number, and email address;

• Professional data: activity sector, profession;

• Financial data: IBAN/SWIFT where necessary for providing services or accounting purposes;

• Data regarding your habits and preferences on our websites;

• Data provided by candidates when applying for a job;

• Data provided when creating your user account, such as email address;

• Data provided as part of our communications (email or other means);

• Any other data you voluntarily provide.

Why do we process your personal data? We collect your personal data generally in the context of our activities, when you contact us or request information, or when you use our services.

Your personal data may be processed for the following purposes:

• Establishing and executing the contractual relationship with the client;

• Providing services;

• Responding to information requests;

• Marketing and promotional activities, if you have consented;

• Evaluating job applications;

• Any other purpose you have expressly agreed to.

The legal bases for processing may include:

• Contract performance;

• Your consent;

• Compliance with legal obligations;

• Legitimate interest of Quares Residential Agency, unless overridden by your rights.

You may withdraw your consent at any time without affecting the lawfulness of prior processing.

Who do we share your personal data with? Employees and subcontractors access your data only as needed and are bound by strict confidentiality. We may share your personal data with trusted third parties, including professional advisors, accountants, regulators, and service providers.

How long do we keep your personal data? Personal data is retained only as long as necessary for the purposes collected or to assert our legal rights. Once achieved, data is deleted or anonymized.

How is your personal data protected? Appropriate technical and organizational measures are in place to protect against destruction, loss, alteration, or unauthorized processing. Partners and employees accessing data must respect confidentiality.

Your rights You have the following rights: access, rectification, erasure, restriction, portability, withdrawal of consent, and objection. Requests can be sent to: privacy@emeria.be or by mail. All requests require proof of identity. Complaints can be filed with the Belgian Data Protection Authority.

Data transfer outside EEA We may transfer personal data outside the EEA only to countries with adequate protection levels or with approved safeguards.

Policy updates We may update this Privacy Policy periodically. The latest version date is indicated. You may be informed and/or asked for consent.

Liability Quares Residential Agency is not responsible for lawful processing by third parties once data is shared.

Questions or complaints We aim to resolve disputes amicably through dialogue.

Update version: 19/11/2025